A Reunion Coordinator is a member of the Queen's University Alumni Association (QUAA) who volunteers in partnership with the Department of Alumni Relations & Annual Giving.
Alumni volunteering as Reunion Coordinators plan activities to celebrate their Queen's reunion, and help their fellow alumni renew and maintain connections with one another and with the Queen's community throughout their 5-year volunteer term.
- Leads a Reunion Committee to assist with planning and staging of reunion event(s) to ensure a smooth and enjoyable reunion experience.
- Arranges for accommodation blocks, books suitable event venue(s), organizes production and distribution of reunion merchandise (if applicable), sets the price for reunion-specific events and determines method of payment.
- Drafts emails that are distributed to reunion groups to gather information and ideas regarding their reunion preferences, to inform the group on the development of reunion plans, how to register and make arrangements to attend their reunion, and to request contact updates/corrections/preferences to personal information for Queen's records.
- Acts as a conduit between their reunion group and the university, bringing ideas and concerns expressed by their peers to the attention of Alumni Relations, as well as bringing information and support from Alumni Relations to their reunion group in a timely fashion.
- If volunteering as the Class Giving Chair, consults with Queen's Faculty Development Officers to consider incorporating a philanthropic component into reunion plans.
- Communicates with the Alumni Officer, Reunions, to provide classmate contact info updates where applicable, to submit reunion-event attendee lists, and to complete surveys post-event to inform and enhance future planning.
- If the 5-year term is not renewed, ensure an appropriate succession plan is in place so that reunions can continue.
Reunion Coordinators work in partnership with an Alumni Officer, Reunions, who supports and assists with communication, logistics, and any role-related issues. The Alumni Relations Reunions Office can be reached at 1-800-267-7837 or firstname.lastname@example.org.
This is a 5-year renewable term, but the majority of the time and energy required for this role will naturally take place within the year leading up to the reunion itself.
Note: Even within that key year, the time commitment will vary. In peak planning times, such as the very beginning stages (when ideas are being generated by classmates, venues are being booked, etc.) or right around the reunion itself, volunteers might expect to spend several hours a week on reunion-related activities and communication.
Carey Morrison Alumni Officer, Reunions email@example.com
- Receive advance information and opportunities for input regarding Queen's reunions and Homecoming planning.
- Represent an active, engaged alumni body.
- Reconnect at a deeper level with classmates and friends and enable reconnection for others.
- Help shape the future of a leading university.
- Following the reunion wrap-up, receive a reference letter from your staff partner (if requested).